ClearFact and Dolibarr: automate your supplier invoice processing

The problem with manual supplier invoice entry

Receiving a supplier invoice by email, downloading it, manually entering it into Dolibarr, matching it with the corresponding purchase order... This process is slow, repetitive, and error-prone.

For businesses processing dozens or hundreds of supplier invoices every month, it's a significant time drain. Yet many SMEs haven't made the move to automation, simply because they haven't found a solution that's easy enough to implement.

That's exactly the problem EMClearFacts solves.

What is ClearFact?

ClearFact is a Belgian platform specialized in the capture and recognition of financial documents. It uses OCR and artificial intelligence to automatically extract data from invoices: number, date, amount, VAT, supplier details, line items...

ClearFact is trusted by many accounting firms and businesses in Belgium to streamline and improve the reliability of incoming invoice processing.

What EMClearFacts does in Dolibarr

Our EMClearFacts module creates the bridge between ClearFact and your Dolibarr instance.

Automatic invoice reception

As soon as an invoice is processed by ClearFact (whether via email, upload, or Peppol), EMClearFacts retrieves it and automatically creates it in Dolibarr as a supplier invoice.

Data recognition and mapping

The module automatically maps the data extracted by ClearFact to the corresponding Dolibarr fields:

• The supplier is identified (or created if unknown)
• Date, invoice number, net and gross amounts are populated
• Invoice lines are created if ClearFact extracted them
• The original document (PDF) is attached to the invoice

Purchase order matching

If a supplier invoice corresponds to an existing purchase order in Dolibarr, the module can automatically perform the matching.

Validation workflow

Imported invoices arrive in "draft" status — they are not automatically validated. Your team has a review interface to check, correct if needed, and approve. This human step remains central to maintaining control.

Concrete benefits

• Time savings: manual entry disappears for the vast majority of invoices
• Error reduction: no more typos, wrong amounts, or missed VAT
• Traceability: every imported invoice retains its source document and processing history
• Compliance: invoices received via Peppol are also supported

Who is it for?

EMClearFacts is particularly suited for:

• Belgian businesses that receive many supplier invoices and want to automate their processing
• Accounting firms managing multiple client files under Dolibarr
• SMEs looking to reduce the administrative burden on their accounting team

Getting started

Module configuration requires a ClearFact account and API key. Installation in Dolibarr is standard. We can assist with setup and configuration — contact us to discuss your situation.